Graduate Student Retention: Deferment, Leave of Absence, Program Withdrawal Procedures
The following retention plan and process is designed to track the student, monitor student progress, completion, and retention of the students. Prior to registration, active students are monitored during registration. If candidates do not register the admission deferment, leave of absence, or program withdrawal form will be distributed to the student.
Students will continue to hear from the Graduate Studies Department on a weekly basis until; the student has registered for classes, requested a deferment, applied for a leave of absence, or submitted program withdrawal form.
Deferment request - New entering Candidates
Admission deferment is intended for the new entering student who has been accepted to the Oglala Lakota College Graduate Studies Program, but is unable to attend during the semester originally planned. The form must be completed as an official notification to request that their entrance into their graduate program be deferred until the specified date. Admission deferments will be considered for a maximum of one (1) calendar year. An admission deferment means the student may begin the academic program in a designated future semester without reapplying for admission. During the admission deferment, students are considered accepted into the program; however are not enrolled or registered for courses during the designated period of deferment requested. A student entering the program upon completion of a requested deferment will follow any changes to the Graduate Program status sheet, course syllabi and program assessments.
Note: If you choose to defer your admission into the program and have not officially requested an admission deferment and if the deferment was not approved, you will be required to reapply into the program.
If you wish to request an admission deferment, please complete the Admission Deferment Form and return it to the Graduate Studies Department. P.O. Box 490, Kyle, SD 57770 or fax it to (605) 455-6131.
If you do not complete an admission deferment section of the form prior to the start of the semester you will need to reapply into the program. Therefore, it is extremely important that you complete this process.
Leave of Absence- Continuing candidates:
A Leave of Absence is intended for students who have been officially accepted to and enrolled in a graduate program at Oglala Lakota College and who wish to stop out of the Graduate Program. The Graduate Studies Department will determine if it is in the best interest of the student to place them on an approved Leave of Absence. If approved students will be placed in a hiatus status for each semester the student is on an approved leave of absence. Keep in mind, OLC Graduate Policy: Section III, Part H, subpart 2, "Former degree seeking students of OLC Graduate Program not enrolled for four (4) semesters or longer, must reapply for admission to the graduate program. Students must meet admission requirements for the specified master's degree they are seeking as defined in the Graduate Studies Handbook." (pg.4) In other words, students you will have to return within four semesters before you are required to apply for readmission to the graduate program.
Students on a Leave of Absence status will not be required to re-apply for admissions to the Graduate Program while on an approved leave of absence. Students will need to contact the Graduate Studies Department to continue their enrollment and register for classes when the leave of absence has expired.
Please note: Students who stop out of continuous enrollment and do not apply for a Leave of Absence will be contacted until the student status is confirmed. If the student does not respond after three attempts, the student will be inactivated and will need to reapply for admission to the Graduate Program. Students will be presumed withdrawn. A Leave of Absence does not stop the time frame for degree completion and students will be subject to the time limits.
Time Limitations: OLC Graduate core and professional course credits older than six (6) years from the date successfully completed must be retaken if the student has been inactive for six (6) or more years. As stated in OLC Graduate Policy Section III, part E, subpart 4 states "OLC Graduate core and professional degree requirement course credits older than six (6) years from the date successfully completed must be retaken if the student has been inactive for six (6) or more years" (pg. 4). Overall, you have a total of 6 years from the time you took your first graduate course to complete the program. Otherwise courses will be outdated.
To apply for a leave of absence, please complete the attached the leave of absence form (See Appendix K for Student Deferment, Leave of Absence, and Program Withdrawal Form) and return it to the Graduate Studies Department. P.O. Box 490, Kyle, SD 57770 or fax it to (605) 455-6131.
A program withdrawal is primary for students who no longer wish to pursue a Master's Degree in Lakota Leadership and Management or Lakota Leadership and Management: Education Administration. A student can submit a program withdrawal if they wish to withdrawal from the program for an extended period of time, beyond an admission deferment or leave of absence. Students must complete the entire program withdrawal section. The Graduate Studies Department may contact the student regarding their request to withdraw. The Graduate Studies Department may request additional information or an exit interview from the student. Students who have requested a program withdrawal must reapply to the program, and meet all program entrance requirements in order to be readmitted into the program. Students must reapply regardless of the number of credit hours received.
To put in a program withdrawal request, please complete the attached the Leave of Absence Form (See Appendix K for Student Deferment, Leave of Absence, and Program Withdrawal Form) and return it to the Graduate Studies Department. P.O. Box 490, Kyle, SD 57770 or fax it to (605) 455-6131.Please complete this form and submit to the Graduate Studies Department