21-003
BOT 12-15-06, 3-22-07, 06-23-11
DISTRICT BOARDS BY-LAWS (POLICY)
ARTICLE I -- NAME
The name of the college organization shall be known as
_______________________Local District Board.
ARTICLE II – PURPOSE
The purpose of the Local Board shall be to provide oversight in the operations of
the District College Centers and to ensure that the District College Center is
meeting its obligation for complying with the College’s mission statement and
strategic plan.
ARTICLE III – POWERS AND DUTIES (See 21–002)
Section 1. The District Board shall have the following powers and duties:
a. shall see that course schedules are determined by Center
Directors in collaboration with the Instructional Division and
Registrar based on student enrollments and degree
requirements.
b. Act as grievence committee involving students, and hearing
student appeals of academic suspension
c. Recognize and approve District Student Organizations along
with receiving reports on the expenditures of student
organization funds from District Staff.
d. Make recommendations for the hiring of District staff to the
President and may evaluate the Center Director which
becomes a recommendation to the College President.
e. Shall receive reports of staff activities.
f. Shall receive monthly reports of District expenditures and Fiscal
Office’s BER for District College Center.
g. The District Board serves at the policy decision level and no in
the day-to-day administration of the District Center.
h. Executive powers delegated by the Board of Trustees from
time to time.
i. Individual board members have no powers over the District
Center and its affairs outside of a scheduled meeting of the
board unless so designated by action of the board and duly
recorded in the minutes of the board.
ARTICLE IV – COMPOSITION
Section 1. The District Board shall consist of five members elected or
appointed in the following manner:
A. Three members shall be elected for staggered terms of
four years each by members of the Oglala Sioux Tribe
qualified to vote in the district during the general election.
No member can be an immediate family member of
another board member and no member can be an
immediate family member of the district college center
staff. Immediate family members are grandmother,
grandfather, mother, father, sister, brother, wife, husband,
son, daughter and grandchild.
B. One member shall be a student appointed for a one-year
term by the Student Organization of the district.
C. One member shall be the Board of Trustees member
serving that capacity from the district.
D. No member shall serve who is related (father, mother,
brother, sister, spouse, son or daughter) to a member of
the District Board in which the Director is serving or to a
member of the Board of Trustees. The grandfather clause
shall effect until the next election of the Local Board
member should such a situation at the time these by-laws
are approved.
Section 2. Any elected member may be removed for cause by a majority of
the electorate of the district either through written petitions or recall
election. A member, also, may be removed for cause by a 2/3 vote
of the Board of Trustees.
Section 3. A member missing three (3) consecutive regular meetings without
an adequate reason will be terminated.
Section 4. The Local District Board with the approval of the Board of Trustees
shall fill any vacancy on the District Board created by the death,
resignation or removal for cause or any other cause. A member
who fills a vacancy shall serve until the next general election. At
the next general election the electorate will elect a person to fill the
unexpired term.
ARTICLE V – COMPENSATION
Members of the District Board shall serve with compensation. No mileage shall
be paid. Expense limits shall be established by the main board.
ARTICLE VI – ORGANIZATION
Section 1. Officers – The officers of the District Board shall be a president,
secretary/treasurer, and a vice-president who shall be elected from the
membership of the board.
Section 2. Annual Meeting – The officers shall be elected at the first meeting
following the general election.
Section 3. President’s Duties – It shall be the duty of the president to preside
over all meetings of the board and to carry out orders of the board.
Section 4. Vice-President’s Duties – It shall be the duty of the vice-president to
perform all duties of the president in the absence of the president and shall
assume the presidency in the event of a vacancy in that office.
Section 5 Secretary/Treasurer Duties – It shall be the duty of the
secretary/treasurer to record, announce and maintain a record of all meetings
and to monitor monthly expenses and budget balances.
Section 6 Meetings – Local Board meetings shall be held once a month as
determined by the Board President and Center Director.
Section 7 Special Meetings – Special meetings may be called when needed by
the president or any 3 members of the board.
Section 8. Meeting Notice – Regular meetings shall be established at the
annual meeting of the board. If a special meeting is called or a regular meeting
is rescheduled a 48 hour notice of the meeting date, time and place shall be sent
to each member.
Section 9. Quorum – Three members shall constitute a quorum in transacting
business.
Section 10. Rules of Order- The local board shall follow Robert’s Rules of
Order, Revised.
Section 11. Minutes – A written record shall be made of all board meetings.
Copies of the minutes shall be sent to the college Executive Vice-President’s
Office within 48 hours after being typed. A copy of the board minutes shall be on
file in the District Director’s Office for public inspection during regular office
hours.
| Document Version | Pdf Version |
