21-003 BOT 12-15-06, 3-22-07, 06-23-11, 11-19-13 DISTRICT BOARDS BY-LAWS (POLICY) ARTICLE I -- NAME The name of the college organization shall be known as ____________________ Local District Board. ARTICLE II – PURPOSE The purpose of the Local Board shall be to provide oversight in the operations of the District College Centers and to ensure that the District College Center is meeting its obligation for complying with the College’s mission statement and strategic plan. ARTICLE III – POWERS AND DUTIES (See 21–003) Section 1. The District Board shall have the following powers and duties: a. Shall see that course schedules are determined by Center Directors in collaboration with the Instructional Division and Registrar based on student enrollments and degree requirements. b. Act as grievance committee involving students, and hearing student appeals of academic suspension c. Recognize and approve District Student Organizations along with receiving reports on the expenditures of student organization funds from District Staff. d. Make recommendations for the hiring of District staff to the President and may evaluate the Center Director which becomes a recommendation to the College President. e. Shall receive reports of staff activities. f. Shall receive monthly reports of District expenditures and Fiscal Office’s BER for District College Center. g. The District Board serves at the policy decision level and no in the day-to-day administration of the District Center. h. Executive powers delegated by the Board of Trustees from time to time. i. Individual board members have no powers over the District Center and its affairs outside of a scheduled meeting of the board unless so designated by action of the board and duly recorded in the minutes of the board. ARTICLE IV – COMPOSITION Section 1. The District Board shall consist of five members elected or appointed in the following manner: A. Three members shall be elected for staggered terms of four years each by members of the Oglala Sioux Tribe qualified to vote in the district during the general election. No member can be an immediate family member of another board member and no member can be an immediate family member of the district college center staff. Immediate family members are grandmother, grandfather, mother, father, sister, brother, wife, husband, son, daughter, niece, nephew, aunt, uncle and grandchild. B. One member shall be a student appointed for a one-year term by the Student Organization of the district. C. One member shall be the Board of Trustees member serving that capacity from the district. D. No member shall serve who is related (father, mother, brother, sister, spouse, son or daughter, niece or nephew, aunt or uncle) to a member of the District Board in which the Director is serving or to a member of the Board of Trustees. The grandfather clause shall effect until the next election of the Local Board member should such a situation at the time these by-laws are approved. Section 2. Any elected member may be removed for cause by a majority of the electorate of the district either through written petitions or recall election. A member, also, may be removed for cause by a 2/3 vote of the Board of Trustees. Section 3. A member missing three (3) consecutive regular meetings without an adequate reason will be terminated. Section 4. The Local District Board with the approval of the Board of Trustees shall fill any vacancy on the District Board created by the death, resignation or removal for cause or any other cause. A member who fills a vacancy shall serve until the next general election. At the next general election the electorate will elect a person to fill the unexpired term. ARTICLE V – COMPENSATION Members of the District Board shall serve with compensation. Mileage will be provided to only those Local Board Members who live outside the city limits. Expense limits shall be established by the main board. ARTICLE VI – ORGANIZATION Section 1. Officers – The officers of the District Board shall be a president, secretary/treasurer, and a vice-president who shall be elected from the membership of the board. Section 2. Annual Meeting – The officers shall be elected at the first meeting following the general election. Section 3. President’s Duties – It shall be the duty of the president to preside over all meetings of the board and to carry out orders of the board. Section 4. Vice-President’s Duties – It shall be the duty of the vice-president to perform all duties of the president in the absence of the president and shall assume the presidency in the event of a vacancy in that office. Section 5 Secretary/Treasurer Duties – It shall be the duty of the secretary/treasurer to record, announce and maintain a record of all meetings and to monitor monthly expenses and budget balances. Section 6 Meetings – Local Board meetings shall be held once a month as determined by the Board President and Center Director. Section 7 Special Meetings – Special meetings may be called when needed by the president or any 3 members of the board. Section 8. Meeting Notice – Regular meetings shall be established at the annual meeting of the board. If a special meeting is called or a regular meeting is rescheduled a 48 hour notice of the meeting date, time and place shall be sent to each member. Section 9. Quorum – Three members shall constitute a quorum in transacting business. Section 10. Rules of Order- The local board shall follow Robert’s Rules of Order, Revised. Section 11. Minutes – A written record shall be made of all board meetings. Copies of the minutes shall be sent to the college Executive Vice-President’s Office within 48 hours after being typed. A copy of the board minutes shall be on file in the District Director’s Office for public inspection during regular office hours.
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