84-200-1 06/02/06 SCHOLARSHIPS (PROCEDURE) Scholarship Procedures Screening Procedures - Prior to the September Meeting 1. Print and send all applications to the registrar to get current hours, a cumulative GPA verified and to make sure the student has a Degree of Indian Blood on file if claiming Native American preference. As the applicants are reviewed in this first step, the registrar will not consider any applications that are incomplete. 2. Next, send all applications which have been approved by the registrar to the Financial Aid Office to make sure all applicants have completed the PELL process with an eligible estimated Family Contribution (EFC) to determine the student's financial need. The Financial Aid Office will require that students are in good standing. The screening of applicants will take place one week before the scholarship meeting. 3. Financial Aid and Registrar's office will provide a list of applicants stating eligibility and reasons in case of ineligibility. Meetings: The chairperson notifies members of the committee about this meeting and prepares an agenda. The meetings follow the following timelines in an academic year: September/October and February/March Meetings 1. Elect a secretary. (Only at the September meeting) 2. Review report from the Business Office containing the amounts in each endowment scholarship and in the BOT scholarship amount. 3. Request and then review the American Indian College Fund Report from the President. 4. Review and modify criteria of any scholarships as needed. 5. Make selections. Use a scoring grid for all candidates with completed applications who meet the basic requirements of the scholarship. Create a list of recipients. All decisions on this day are final. 6. Financial Aid Office will send all applicants a letter of denial stating the reason or the scholarship award will be added to the current Financial Aid award letter. 7. Minutes are to be submitted to the Student Services Committee for approval. Role of the Student Services Committee in the Scholarship Process: The Scholarship Subcommittee reports directly to the Student Services Committee. The Student Services Committee: (1) Reviews and approves the minutes of the Scholarship Subcommittee. (2) Certifies that the scholarship subcommittee has met all necessary criteria. Role of the Student Services Coordinator: 1. Is expected to be a member of the scholarship committee and an ex-officio member of the Student Services Committee. 2. Sends the lists of the recipients and amounts to the Student Fund Accounts for processing of the awards. 3. To complete all reports required by the scholarship funding agencies.
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