84-200
BOT 06/02/06, 06/28/07, 05/22/08,
05-27-10, 03-01-12, 06-21-12
SCHOLARSHIPS (Policy)
Scholarship Policy for In-House Scholarships
Scholarship Subcommittee
The Scholarship Subcommittee is a permanent standing committee of the Students
Services Committee. The function of the Scholarship Subcommittee is to serve as the
scholarship selection committee for general scholarships. The membership of the
Scholarship Subcommittee is as follows:
15 All Counselors from each of the ten instructional sites with 1 vote per center.
1 The Nursing Program Counselor
1 The Student Services Coordinator
1 The Registrar
1 The Chairperson of the Student Services Committee
1 One person appointed from the President’s Office
20 Total
Quorum: There are a total of twenty members of this subcommittee. Twelve (12)
members will constitute a quorum.
The standing chairperson is the Student Services Coordinator and a secretary will be
elected at the 1st meeting.
Chairperson:
1. Conducts the meetings and establishes the agendas.
2. Checks that all participants are notified of meetings, and that the minutes have been
prepared.
3. Is responsible to see that all scholarship application forms are distributed to all
college centers for registration.
4. Creates and maintains reference materials, rating sheets, application forms.
Secretary:
1. Keeps minutes of all meetings
2. Distributes copies of the minutes to all members of the committee.
3. Maintains other documents, which certify that procedures have been followed in
selecting scholarship recipients.
4. Following the selection of students for scholarships, the secretary sends the minutes
of the scholarship meeting to the Student Services Coordinator which contains the
following information:
(a) a list of scholarship recipients.
(b) The amount awarded to each student, and
(c) The district in which each student is registered.
Only complete on-line applications will be considered for selection. This includes the
application, essay and photograph. Undergraduate and Graduate students must complete
the PELL process to be considered for selection to determine the financial need of each
student.
All scholarships are required a minimum of 2.0 cumulative G.P.A. and current enrollment
of at least 3 hours.
Also for students in 3 hours, if they were originally full-time at the time of registration
but dropped 9 hours and still have a need as a less than half-time student, they will be
awarded. If they no longer have a need as a less than half-time student after they are
dropped from full-time status, they are disapproved. Cost of Attendance is calculated at
the hours remaining.
Students may apply for all available scholarships that OLC receives. For two scholarship
sources, the scholarship total will not exceed the student’s financial need which includes
all funding. This does not restrict students from receiving any outside scholarships.
Native American Students are to be considered first preference for all scholarships.
Native American eligibility will be determined if a student is an enrolled member of a
federally recognized tribe or they must submit proof that their parents have a degree of
Indian blood.
Once a student is fully packaged or their financial need has been fully met according to
the Oglala Lakota College Cost of Attendance budget, they are ineligible for all OLC
scholarships. (With the exception of the Non-Smoking Scholarship, as this is a health
incentive.)
Students who receive in-house scholarships who drop or are dropped from all classes
after their scholarship disbursement will be ineligible for in-house scholarships for the
following semester. A student’s in-house scholarship privileges will be reinstated after a
one semester ineligibility period. Eligibility will continue therafter, unless a student again
drops all of and no longer eligible for in-house scholarships. There is no appeal process if
a student is suspended from in-house scholarships.
Students who are in Default or MAX Pell are eligible for in house scholarships as long as
they are making Satisfactory Academic Progress.
All OLC scholarships except AICF and General Fund will be cancelled if student totally
drops before the scholarships are disburse. Morgan Stanley and the BOT scholarships
will be re-awarded at the discretion of the Financial Aid Office. Students who submit
inappropriate pictures will not be considered for AICF scholarships but will be
considered for in-house scholarships. Examples of inappropriate pictures are baby
pictures, students wearing sunglasses, bandanas, unclear pictures, ect. The financial aid
office will screen the pictures and will determine the appropriateness of the pictures for
AICF. Any repugnant or obscene photos will not be considered for a scholarship award.
Committee members are ineligible for all in-house scholarships as it is a conflict of
interest. Committee members will not nominate immediate family members for
scholarships and will not vote on awarding scholarships for their immediate family
members.
Immediate family members are a s defined: Father, Mother, Brother, Sister, Son, and
Daughter.
At the time the scholarship award is reviewed by the Student Fund Accountant, the entire
scholarship will be applied to the student’s bill if there is an outstanding balance for the
current semester.
All scholarships are subject to deduction of half the remaining scholarship for old tuition
and fee bills.
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