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Bringing quality education to the Lakota People

Registrar Student Records and Security

The policies and procedures herein enumerated have been established by Oglala Lakota College and will be observed in compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974. (P.L. 93-380, Section 513) as amended (P.L. 93-568, Section 2) effective June 17, 1976.

Family Policy Compliance Office (FPCO) Home

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. S 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.

Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR S 99.31):

School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student;
Organizations conducting certain studies for or on behalf of the school;
Accrediting organizations;
To comply with a judicial order or lawfully issued subpoena;
Appropriate officials in cases of health and safety emergencies; and
State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

OLC shall make every effort to keep the student's academic and other records confidential. The faculty, administration and staff will at all times respect the confidentiality of information about students and ensure that such use of inforation is in the best interest of the students. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Tribal College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4506

Public Records

Oglala Lakota College may release the following public or directory information without your written consent: name, address, telephone number, dates of attendance, registration status, class, major field of study, degree conferred and most recent previous educational institution attended.

To Withhold Disclosure

If you're currently enrolled and want the above public or directory information withheld from disclosure, write to or stop by the Registrar's Office. You must make a written request to withhold disclosure before the beginning of the third week classes begin each semester yes, each semester.

Permanent Records

It is requested of students to notify the Registrar's Office in writing of any changes in name, address, telephone numbers, and any other permanent record information.